Conformity Status

Conformity Status refers to the current status of an EAC Certificate, an EAC Declaration or another regulatory Proof of Conformity within the Eurasian Economic Union (EAEU).

A valid and applicable proof of conformity is an essential requirement for the lawful import and Placing on the Market of products subject to mandatory EAC Certification or EAC Declaration.

Conformity Status is particularly relevant for:

  • imports and Customs Clearance within the EAEU,
  • placing products on the market and their distribution,
  • inspections by authorities and Market Surveillance,
  • continued use of existing conformity documents,
  • assessment of product and production changes.

Depending on the type of conformity document and the relevant register, different status information may be available. In particular, an EAC Certificate or EAC Declaration may:

  • be valid and registered,
  • be temporarily suspended,
  • have been terminated or revoked,
  • no longer be valid following expiry of its specified validity period.

EAC Certificates and EAC Declarations are recorded in the designated registers. The current registration status allows essential information about the respective conformity document to be verified.

However, the formal status alone is not sufficient. It must also be verified whether the document actually applies to the product concerned. In particular, the following information must be considered:

  • Manufacturer and, where applicable, production site,
  • product designation, type and model,
  • covered product variants and series,
  • applicable Technical Regulations (TR EAEU / TR CU),
  • validity period and other conditions of the conformity document,
  • consistency with the underlying certification documentation.

A formally valid EAC Certificate cannot automatically be used for other or merely similar products. The actual product version must correspond to the product assessed and described in the conformity document. Clear Product Identification is therefore particularly important.

Subsequent changes may also affect Product Compliance and the applicability of existing conformity documents. Examples include:

  • changes to design or technical characteristics,
  • different materials or safety-related components,
  • new models and product versions,
  • changes to manufacturing processes or production sites.

In the event of such changes, it must be determined whether the existing conformity documents remain applicable or whether an additional assessment, modification of the documentation or a new Conformity Assessment is required.

For EAC Certificates covering serial production, mandatory Inspection Control may also be relevant. Depending on the applicable Certification Scheme, certain surveillance measures must be carried out to maintain the validity of the certificate.

Inspection Control must be distinguished from official Market Surveillance. While Inspection Control is performed or arranged by the responsible Certification Body, Market Surveillance is conducted by government authorities.

The Technical Documentation must also remain consistent with the product actually manufactured and supplied. This includes technical descriptions, drawings, test documentation and other required evidence.

Changes to technically complex products may require particularly careful assessment. Examples include:

Typical reasons why a conformity document may be invalid or no longer applicable include:

  • expiry of its validity period,
  • suspension or termination of the conformity document,
  • failure to carry out mandatory Inspection Control,
  • product or production changes that have not been properly assessed,
  • discrepancies between the product and certification documentation,
  • incomplete or outdated technical evidence,
  • measures taken by the competent authorities or Certification Bodies.

An invalid conformity document or one that does not apply to the product concerned may, depending on the circumstances and applicable national legislation, lead to:

  • problems during Customs Clearance,
  • objections during Market Surveillance,
  • restrictions on imports or product distribution,
  • additional testing or Certification Procedure,
  • withdrawal or recall of affected products.

Conformity Status should therefore not be assessed solely on the basis of the expiry date stated on the document. The decisive factors are the current registration status, the actual product version and the applicability of the underlying conformity documentation.

Regular verification of existing EAC Certificates and EAC Declarations is particularly advisable for serial production and long-term supply projects. This helps identify expiring documents, mandatory Inspection Control and relevant product modifications at an early stage.

We support manufacturers, exporters and importers in verifying the Conformity Status of existing EAC Certificates and EAC Declarations. Our services include assessing registration information, reviewing existing certification documents and Technical Documentation, and evaluating product modifications from a regulatory perspective. Where necessary, we coordinate further measures with the responsible Certification Bodies to support legally compliant market access within the EAEU.

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